Compliance
Document Security
Documents in the ProFundCom Library are stored in a database where they can be retrieved only by the ProFundCom system. Data is placed in the ProFundCom system only via the personalised and secure html links in the emails sent. This process ensures that documents are not exposed to web-crawlers or search engines such as Yahoo or Google.
Archiving
ProFundCom complies with the Securities and Exchange Commission (SEC) Rule 17a-4 which describes stringent rules that govern the storage of all electronic messages including e-mail and instant messages for its members.
- ProFundCom stores all emails that have been sent out from the system in a special write-once table, where it remains locked for the SEC regulatory period of seven years. These transaction can be queried directly via the ProFundCom Interface to provide immediate regulatory bodies access.
- To comply with the regulation the index can be searched and used to retrieve records and all activity in the message store is monitored. This data can also be be made available to other corporate email archiving applications via our XML interface. Products we have integrated with are InterWoven, PlumbTree, Legato and FileNet using the PFC XML interface. If an email archiving system is already in place or if tight integration is not required all emails generated by ProFundCom can be bcc'ed to that account.
Identity management
All ProFundCom access is provided via a secure login that requires username and password authentication. Extensions to ProFundCom are also available that lock a login to a specified IP address or to a dynamically changing key.